Rules
NZIEH Rules (25 March 2009)
Contents
Rule No Rule Title
1.0 Name
2.0 Registered Office
3.0 Objects
4.0 Membership
5.0 Election of Fellows and Life Members
6.0 Application for Membership
7.0 Code of Ethics and Professional Conduct
8.0 Annual Practising Certificate
9.0 Discipline of Members
10.0 Rights of Members
11.0 Cessation of Membership
12.0 Subscriptions
13.0 Administration of the Institute
14.0 Service of Notices by the National Council
15.0 National Council and National Office Bearers
16.0 Meetings of the National Council
17.0 Annual and Special General Meetings
18.0 Notice of General Meeting
19.0 Votes at General Meetings
20.0 Common Seal
21.0 Income and Property
22.0 Winding Up
23.0 Alteration of Rules
24.0 Interpretation of Rules
25.0 Regulations and Bylaws
26.0 Committees of the Institute
27.0 Centres of the Institute
28.0 Centre Representatives on National Council
29.0 Centre Council
30.0 Centre Meetings
31.0 Centre Secretary Duties
32.0 Centre Auditors
33.0 Centre Sub-Editor
34.0 Formation, Reorganisation and Dissolution of Centres
35.0 Centre Allowances and Payment for Services
36.0 Centre Social Funds
37.0 Remits
38.0 Standing Orders
39.0 Method of Conduction Postal Ballot for President and Vice President
Regulations of the NZIEH Inc Registration Board
1.0 Definitions
2.0 Board Membership
3.0 Meetings of the Board
4.0 Registration by the NZIEH Inc
5.0 Bylaws of the Board
6.0 Annual Report
7.0 Interpretation
8.0 Amendment of Regulations or Bylaws
9.0 New Zealand Qualifications approved for Registration
10.0 Acceptance of Qualifications of a Candidate Holding Other than NZ Qualifications
11.0 Code of Ethics and Professional Conduct
The NZIEH Registration Board Bylaws
Matters Relating to the Professional Interview
Matters Relating to the Professional Examination
Appendix I Membership Application Form
Appendix II Nomination form for President and Vice President.
1.0 NAME
The name of the Institute is The New Zealand Institute of Environmental Health Incorporated herein referred to as the Institute.
2.0 REGISTERED OFFICE
The registered office of the Institute shall be in such place as the National Council may from time to time determine.
3.0 OBJECTS
3.1 To co-ordinate and represent the views, concerns and interests and to promote the welfare of members.
3.2 To appoint a Registration Board to administer Regulations and Bylaws concerning the acceptance of qualifications, to conduct examinations, to issue awards, to provide for registration and to enforce the code of ethics and professional conduct.
3.3 To publish a journal at regular intervals.
3.4 To publish statements and policies promoting environmental health protection and environmentally management.
3.5 To arrange opportunities and facilities for members to meet and interchange knowledge and information.
4.0 MEMBERSHIP
4.1 Registered Membership
4.1.1 Registered Membership of the Institute shall be open to all full members who have satisfied the requirements for registration as set out by the Registration Board in Regulation 4, are actively engaged in matters relating to environmental health (defined below) in NewZealand, have completed the requirements for continuing professional development and have paid the prescribed annual fees.
Registered members failing to complete the required continuing professional development shall revert to the status of full member.
4.2 Full Membership
4.2.1 Full membership of the Institute shall be open to all persons, with suitable tertiary qualification, who are engaged in matters relating to environmental health (defined below) in New Zealand subject however to approval by the Executive Director. Once admitted as a full member, the member may choose to remain a full member or become an associate member should their employment status change.
4.2.2 Environmental health is the art and science of protecting and promoting good health through the organised efforts of society and includes:
- promotion of aesthetic, social, economic, cultural and amenity values.
- fostering positive environmental factors.
- reduction of potential hazards (physical, biological, chemical and radiological)
4.3 Associate Membership
4.3.1 Associate membership of the Institute shall be open to all persons with an interest in environmental health and persons who otherwise do not qualify for full membership subject however to approval by the Executive Director.
4.4 Student Membership
4.4.1 Student membership of the Institute shall be open to all persons, not otherwise engaged in matters relating to environmental health, undertaking a course of instruction in matters relating to environmental health in New Zealand subject however to approval by the Executive Director.
4.5 Retired Membership
4.5.1 Retired membership of the Institute shall be open to members who have had not less than 10 years consecutive membership immediately prior to their retirement.
4.6 Honorary Membership
4.6.1 Any person, not being a member of the Institute, who has rendered the Institute special service, or has attained eminence in the furtherance of environmental heath, may be nominated by any Centre or the Executive Director for election as an Honorary Member. The National Council shall consider such nomination and if those Councillors present vote in favour with a clear majority of two votes of conferring Honorary Membership on such person he or she shall be deemed to be elected.
4.7 Affiliate Organisation
4.7.1 Any professional or occupational group sharing interests with the Institute may be elected to Affiliate Organisation Membership in the same manner as for Honorary Members.
4.8 Where under Rules 4.2.1, 4.3.1 or 4.4.1 the Executive Director is of the opinion that approval should not be given he/she shall advise the National President or Vice President. That person shall make such enquiries as are considered necessary, and may either confirm the recommendation of the Executive Director or direct that the applicant be admitted to membership, subject to any conditions considered appropriate in the circumstance.
5.0 ELECTION OF FELLOWS AND LIFE MEMBERS
5.1 Nominations for Fellows and Life Members, which must be supported by written evidence, shall be received not later than two calendar months prior to the Annual General Meeting and shall be considered by the Executive Director who shall, having regard to the following qualifications, make recommendations to the National Council for elevation of suitably qualified members to Fellowship or to Life Membership as appropriate in each case.
5.2 It shall be the duty of the Executive Director to advise the National Council each year as to whether or not there are any recommendations for the appointment of Fellows and Life Members.
5.3 A Fellow shall be:
1. A member who has technical qualifications and knowledge of a high order, or
2. Has made substantial contributions to the education of fellow members by teaching, or by preparation and publication of articles of a technical nature, or
3. Has been responsible for an original work of recognised importance, or
4. Has given the Institute exceptionally meritorious service, and has:
(i) for a period of not less than 10 years held an important position in Environmental Health work, and has
(ii) during his or her career for a period of not less than 10 years been actively engaged in the affairs of the Institute.
5.4 A Life Member shall be:
1. A member who is not less than 60 years of age or has been associated with the Institute for not less than 15 years, or is a President or Past President of the Institute, and has
2. Given the Institute meritorious service.
5.5 The National Council shall consider such recommendations and, if those Councillors present vote in favour with a clear majority of two votes of conferring Life Membership, or Fellowship as the case may be, on that member he or she shall be deemed to be elected providing that at no time shall the number of Fellows be increased beyond 5 percent of the total membership and at no time shall the number of Life Members be increased beyond 10 percent of the total membership.
6.0 APPLICATION FOR MEMBERSHIP
6.1 Application – Every person wishing to join the Institute as a member, associate member or student member, shall make application in writing to the Executive Director.
6.2 The application shall be accompanied by:
6.2.1 The subscription payable which shall be refunded if the applicant is not admitted to the Institute.
6.2.2 Written details of training or employment relating to environmental health and related fields with copies of appropriate degrees, diplomas or other formal qualifications.
6.3 The Executive Director shall forward within 60 days of acceptance to the newly admitted members a copy of the Rule Book and an appropriate certificate of membership signed by the Executive Director and bearing the Common Seal of the Institute. Any person ceasing to be a member of the Institute may no longer keep and display or otherwise use such certificate in a manner that implies their membership remains current.
Should the status of the Institute change he or she shall be issued with a new certificate upon the return of the existing Certificate to the Executive Director. In the event that any certificate is lost or destroyed the Executive Director shall, upon being satisfied that the Certificate if in fact lost or destroyed, issue a new Certificate.
7.0 CODE OF ETHICS AND PROFESSIONAL CONDUCT
7.1 Every applicant for any class of membership shall upon admission as a member abide by the rules of the Institute.
7.2 It shall be the duty of every member to uphold the dignity, standing and good reputation of the Institute and of the Environmental Health Profession.
7.3 Professional duties shall be carried out in a spirit of fairness, courtesy and personal integrity and in furtherance thereof a member shall observe such Code of Ethics and Professional Conduct as the National Council of the Institute may from time to time provide.
8.0 ANNUAL PRACTISING CERTIFICATE
8.1 Upon receipt of the annual subscription from a registered member or full member the Executive Director shall issue an Annual Practising Certificate subject to the provisions of Rule 9 DISCIPLINE OF MEMBERS.
8.2 The annual practising certificate shall be issued as of right to those full members exempt from paying subscriptions.
9.0 DISCIPLINE OF MEMBERS
9.1 If any member commits a breach of these Rules, or his or her conduct appears to the National Council to be incompatible with the objects, or contrary to the interests of the Institute, or to endanger the reputation, good order or welfare of the Institute, the National Council may require an explanation from such member. In the event of such explanation not being satisfactory, or of the person refusing to make such an explanation, such person may be required to appear before the National Council. The National Council may suspend or expel a member from the Institute and may revoke any Institute Registration or Award held by that person. The National Council shall forward notice of its decision to the member within fourteen days of the decision being made.
9.2 Service of Notices in respect of disciplinary powers of the National Council
Every notice required to be served on any person in respect of the exercise or proposes exercise of the disciplinary powers of the National Council, shall be served by posting it by ordinary pre-paid letter post addressed to that person at his or her last known address in New Zealand. A notice so posted shall be deemed to have been served at the time when the letter would in the ordinary course of post be delivered; and in proving service it shall be sufficient to prove that the letter was properly addressed and posted.
9.3 Appeals
9.3.1 Where the National Council determines that a member shall not continue to retain membership of the Institute or suspends his or her membership the Executive Director shall forthwith inform that person of the reason for the decision.
9.3.2 If a member decides to appeal the decision of the National Council he or she shall give to the Executive Director notice of appeal and upon receipt of such notice the Executive Director shall cause a Board of Appeal to be established.
9.3.3 The board of appeal shall consist of three members appointed as follows:
One member appointed by the appellant; One member appointed by the appellants Centre Council, and a Chairperson. The Chairperson shall be appointed by the National President after consultation with a majority of the National Council and shall be a person not being a member of the National Council or from the appellants Centre.
9.3.4 The Board of Appeal shall hear and determine the Appeal at such convenient place and time as may be decided by the Executive Director and the appellant shall receive at least seven days notice of the hearing.
9.3.5 At the hearing of the appeal the appellant may themselves appear, or may be represented by a solicitor or counsel on their behalf; and the National Council, may be represented by one of its members or by a solicitor or counsel. The chairperson will determine the procedure to be followed on the appeal and in the event that the Board can not reach a unanimous decision the majority decision shall be the decision of the Board. The decision of the Board shall be given in writing to the parties. No order for costs in favour of or against any party to the appeal shall be made.
10.0 RIGHTS OF MEMBERS
10.1 All members shall be entitled to use the initials, appropriate to their status, set out hereunder:
Fellows F.I.E.H.
Registered members R.M.I.E.H.
Full Members M.I.EH.
Associate Members A.I.E.H.
Student Members S.I.E.H.
Honorary Member H.I.E.H.
Affiliate Organisation A.O.I.E.H.
10.2 Life Members, Fellows, Registered Members and Full Members may:-
10.2.1 Attend any general or special meeting, speak, vote, or hold office in the Centre to which they are allocated.
10.2.2 Attend any general or special meeting and speak but not vote in any Centre other than the one to which they are allocated.
10.2.3 Attend any general or special meeting, speak, vote or hold office in the Institute.
10.3 Associate Members shall have full rights in the Centre within New Zealand to which they belong except that they shall not be eligible for election to any office on the National Council except that of Executive Director. They may attend any general or special meeting of the Institute, and speak.
10.4 Student Members shall have the same rights as Associate Members.
10.5 Honorary Members shall have the same rights as Associate Members.
10.6 All grades of membership shall be entitled to receive, free of charge, one copy of each Journal.
11.0 CESSATION OF MEMBERSHIP
11.1 Any member may resign from the Institute by giving notice in writing to the Executive Director. Subscriptions paid in advance by the resigning member shall be refunded on a pro-rata basis for each completed calendar month remaining up to and including the month of February, following the date the notice is received by the Executive Director.
11.2 Membership of the Institute shall automatically lapse on 31 March, in the event a member has failed to pay subscriptions due in terms of Rule 12
12.0 SUBSCRIPTIONS
12.1 The National Council may set and may alter from time to time, the annual subscription for each grade of membership, but shall not increase it beyond 50% of that existing prior to such increase without the consent of three fourths of the members present at an Annual General Meeting.
12.2 If it is proposed that the annual subscription be raised beyond that 50% of that existing, the Executive Director shall notify all members of the Institute at least 21 days prior to the National Council meeting at which such change is to be considered.
12.3 Retired Members who have been members continuously for a period of 10 years prior to the date of their retirement shall not be liable to pay subscriptions or levies.
12.4 The Executive Director and the Editor shall not be liable to pay subscriptions but shall be liable to pay levies. An ex-gratia payment will be made to Centre Secretaries at the end of each year to the same value as the annual subscription subject to compliance with the Rules 31.0 to 31.9 of the Institute.
12.5 Where the Executive Director is satisfied that genuine hardship is involved, payment by instalment may be authorised for all or part of any subscription or levy due from any member of the Institute may be remitted.
12.6 The National Council may, by resolution, strike a levy on each member provided that in doing so it shall state the necessity for such levy and that not more than $20.00 shall be levied on each member in any one financial year.
12.7 Annual subscription renewals shall be due and payable in advance before the last day of February of each year.
12.8 On an initial application for membership, subscriptions shall be paid in advance on a pro-rata basis (except for student membership) for each complete calendar month, up to and including the month of February, following the date of application.
13.0 ADMINISTRATION OF THE INSTITUTE
13.1 The administration of the Institute shall be vested in the National Council, Committees of the National Council and Centre Councils.
13.2 Evidence of Decisions of the National Council
The determination of the National Council on any matter within its jurisdiction shall be sufficiently authenticated if set out in writing and signed by the Executive Director.
14.0 SERVICE OF NOTICES BY THE NATIONAL COUNCIL
14.1 Subject to Rule 9.2 any notice to be given by the National Council shall, be sufficient if given in writing, signed by the Executive Director and sent by ordinary prepaid letter post to the addressee at their last known address, and shall when so given be deemed to have been given at the time when in the ordinary course of post it would be delivered to that address.
14.2 Any notice or correspondence to be given by the Committees of the National Council or Centre Council shall be sufficient if given in writing, signed by the Chairperson, and sent by ordinary prepaid letter post to the addressee at their last known address and shall when so given be deemed to have been given at the time when in the ordinary course of post it would be delivered to that address.
15.0 NATIONAL COUNCIL AND OFFICE BEARERS
15.1 The National Council shall consist of the President and five Centre Representatives elected in accordance with Rule 28 and hereinafter referred to as National Councillors.
15.2 President
15.2.1 A President shall be elected annually by Postal Ballot of the members of the Institute as set out in Rule 39 providing that where only one nomination is received a postal ballot need not be held and the person nominated shall be declared elected.
15.2.2 The President shall be installed in office at the close of the Annual General Meeting immediately following his or her election and shall be eligible for re-election.
15.2.3 The President shall take the chair at all meetings of the National Council and of the Institute, to regulate and keep order in the proceedings at such meetings and shall at all times have a casting vote in addition to his or her ordinary vote as a member.
15.2.4 The President shall be a member ex officio of all committees of the Institute and may take the chair at any committee meetings at which he or she is in attendance.
15.2.5 Nominations for the President shall be in the form set out in Appendix II or in such other form as may be accepted by the Executive Director and shall be in the hands of the Executive Director not later than the first day of December each year.
15.3 Vice President
15.3.1 A Vice President shall be elected annually by Postal Ballot of the members of the Institute as set out in Rule 40 providing that where only one nomination is received a postal ballot need not be held and the person nominated shall be declared elected.
15.3.2 The Vice President shall be installed in office at the close of the Annual General Meeting immediately following his or her election.
15.3.3 In the absence of the President, the Vice President shall assume all the duties and privileges of the President except that he or she shall not take the chair at any committee meetings unless invited to do so by the chairperson of that committee.
15.3.4 Nominations for the Vice President shall be in the form set out in Appendix II or in such other form as may be prescribed from time to time by the Executive Director and shall be in the hands of the Executive Director not later than the first day of December each year.
15.4 Executive Director
15.4.1 A permanent Executive Director may be appointed by the National Council and shall only be removable from office by a majority of at least two clear votes of the National Councillors.
15.4.2 The Executive Director shall carry out such reasonable instructions as the National Council may from time to time issue and will discharge responsibilities generally in accordance with the duty statement and job specifications below.
15.4.3 Duty Statement
15.4.3.1 Advise, recommend and report to National Council on all matters within the authority of the Institute Rules, Bylaws and directives of the Institute.
15.4.3.2 Act as Principal Officer and Secretary to the Institute and ensure that, in this position, all Corporate requirements are met.
15.4.3.3 Promote and develop the New Zealand Institute of Environmental Health both internationally and nationally.
15.4.3.4 Administer the National Office of the Institute.
15.4.4 Administration
15.4.4.1 Ensure that all the requirements of Corporate Law, Taxation and the Laws of Government and the Institute are performed.
15.4.4.2 Undertake administrative tasks as allocated by National Council.
15.4.4.3 Attend to and respond to all correspondence.
15.4.4.4 Prepare and issue instructions ad procedures in respect of administrative requirements.
15.4.4.5 Attend to all enquiries relating to the Institute and liaise with appropriate Institute personnel.
15.4.4.6 Maintain National Council records including Agenda and Minutes.
15.4.4.7 Generally administer and oversee the National Office including:
- recording and distribution of all saleable items
- maintaining filing, office equipment and supplies.
15.4.4.8 Be available as far as practicable during normal working hours.
15.4.5 Financial
15.4.5.1 Record all income and expenditure transactions.
15.4.5.2 Ensure prompt settlement of accounts, banking and receipt of monies.
15.4.5.3 Request and obtain, subscriptions, fees, and other payments.
15.4.5.4 Provide the Auditor with all account balance sheets and other information as required from time to time in order that the Annual accounts are audited before the appropriate National Council meeting and the Annual General Meeting of the Institute.
15.4.5.5 Investigate funding and investment options.
15.4.6 Promotion of Environmental Health Profession
15.4.6.1 Liaise with Government, Associations, Industry and persons to enhance the goals of the profession of Environmental Health. Represent the Institute as appropriate.
15.4.6.2 Undertake studies and provide comments, or arrange same, and report on issues affecting the Environmental Health profession.
15.4.6.3 Identify needs of change to the profession and perceive future directions. Develop same and make recommendations to National Council.
15.4.6.4 Develop and oversee professional standards including Continuing Professional Development, Recognition of Prior Learning and Competency Standards.
15.4.6.5 Develop and recommend proposals covering professional education, emergency management and other Institute activities.
15.4.7 Journal
15.4.7.1 Act as Editor or arrange for editing of the National Journal in the event the position of Honorary Editor remain vacant.
15.4.7.2 Maintain a record of subscribers to the Journal and forward accounts to them.
15.4.7.3 Respond to comment about the Journal editorial and advertising.
15.4.7.4 Ensure standard of integrity of Journal advertising and content is appropriate for the Institute.
15.4.7.5 Enter into arrangements for the publication of the Journal and liaise with the selected publisher.
15.4.8 Membership
15.4.8.1 Maintain National Register of Membership
15.4.8.2 Provide membership certificates.
15.4.9 Meetings, Conferences, Committees, Workshops
15.4.9.1 Prepare and distribute Agenda and Minutes of National Council Meetings.
15.4.9.2 Attend and record meetings as directed by National Council including being a participating member of project teams and National Council appointed committees.
15.4.9.3 Advise all members of the Annual General Meeting.
15.4.9.4 Action matters arising out of meetings.
15.4.10 Elections
15.4.10.1 Act as returning officer when required for referendum and other ballots.
15.4.10.2 Advise National Council on matters affecting or requiring interpretation relating to Institute elections.
15.4.11 Remuneration and Conditions of Employment
15.4.11.1 The Executive Director shall be remunerated and employed on such terms as the National Council may from time to time decide.
15.5 Honorary Editor
15.5.1 An Honorary Editor may be elected triennially by the National Council and shall only be removable from office by a majority of at least two clear votes of the National Councillors.
15.5.2 The duties of the Editor shall be to edit and arrange for the publication of the New Zealand Journal of Environmental Health, such publication being the Institutes official National Journal. The Editor shall maintain liaison with the Executive Director and Centre Sub-editors and generally act in accordance with the declared policy of the Institute. The Editor shall report in writing to the Annual General Meeting and to the National Council when requested to do so by the Executive Director.
15.5.3 The Editor shall be remunerated and employed on such terms as the National Council may from time to time decide.
15.5.4 The offices of Executive Director and Editor may be combined. The National Council may appoint assistants to these officers and assistants may be remunerated and employed on such terms as may from time to time be decided by the National Council.
15.6 Honorary Auditor
15.6.1 The Honorary Auditor shall be appointed by the National Council.
15.6.2 The Honorary Auditor shall not be a member of the Institute but must be a member of the New Zealand Society of Accountants qualified to examine and to certify to the correctness of the accounts of the Institute at the end of each year.
15.6.3 The Auditor shall be remunerated as the National Council may from time to time decide.
15.7 Honorary Solicitor
15.7.1 An Honorary Solicitor shall be appointed by the National Council.
15.7.2 The Solicitor shall be remunerated as the National Council may from time to time decide.
15.8 Casual Vacancies
15.8.1 Casual vacancies amongst officers of the Institute including the Executive Director and Honorary Editor shall be filled by the President after consultation with a majority of National Councillors until the next meeting of the National Council. The National Council shall consider such vacancies and either confirm the actions of the President or appoint some other person to the position.
15.8.2 Casual vacancies among the National Councillors shall be filled
co-operatively by the Presidents of the Centres which were represented by that Councillor after consultation with a majority of respective Centre Councillors.
16.0 MEETINGS OF THE NATIONAL COUNCIL
16.1 Subject to the provisions of Rule 12.2 the Executive Director shall give not less than 28 days notice in writing of all meetings of the National Council to National Council members and Centre Secretaries.
16.2 The National Council shall meet immediately preceding the Annual General Meeting of the Institute.
16.3 The Executive Director shall call a meeting of the National Council when required to do so by three members of the National Council.
16.4 At any meeting of the National Council four members present shall form a quorum. The National Council may conduct meetings by telephone communication, facsimile message, or by such other means as may be appropriate.
16.5 In the absence of the President and where the Vice President is not available to substitute for the President, the meeting shall elect a chairperson from those present.
16.6 The President, Executive Director, National Councillors and Vice President (when substituting for the President) shall be allowed actual and reasonable expenses with respect to attending meetings on Institute business.
16.7 No persons other than those set out in Rule 15.1 or any persons invited by the Executive Director or President shall attend any meeting of the National Council. All invited persons may take part in the discussion but may not exercise a vote.
17.0 ANNUAL AND SPECIAL GENERAL MEETINGS
17.1 The Annual General Meeting of the Institute for the transaction of business shall be held during the months of February or March each year at or near the venue of the Annual Training Convention at such time that is convenient to the Convention organisers and the Executive Director.
17.2 Where circumstances are such that it is not possible to convene the Annual General Meeting strictly as required by Rule 17.1 the Executive Director shall determine an appropriate time and place for that meeting so as to ensure the meeting proceeds as near as practicable in accordance with the provisions of Rule 17.1.
17.3 The Executive Director shall summon a Special General Meeting whenever requested to do so by a requisition signed by not less than twenty Fellows and/or Full Members, or by the National Council. Such requisition shall express the object for which the meeting is called and give notice of any motion that is desired to be put to the meeting.
17.4 At all General Meetings of the Institute twenty members shall form a quorum.
18.0 NOTICE OF GENERAL MEETING
18.1 Twenty-eight days notice to every General Meeting specifying the place, day, hour, details of motions notified in advance and an outline of other business to be conducted at the meeting shall be given by the Executive Director to all members of the Institute by a circular either delivered to them personally or sent to them through the post in prepaid letters addressed to them at their last known postal address; and in the latter case the circular shall be deemed to have been delivered on the day after it is posted, but the non-receipt of the circular by any member or members shall not invalidate the proceedings of any General Meeting.
19.0 VOTES AT GENERAL MEETINGS
19.1 Subject to Rule 10, all questions at General Meetings shall be decided by the members present, each member having one vote. The voting on all questions at General Meetings shall be on the voices or by show of hands. At the request of two members a ballot shall be taken.
20.0 COMMON SEAL
20.1 The Common Seal shall not be affixed to any deed or writing except at the specific direction of the National Council or where permission in writing has been given by the National President and the National Vice President after consultation with National Councillors other than in those cases where Rule 6.3 applies.
20.2 The Common Seal shall be kept in the custody of the Executive Director.
21.0 INCOME AND PROPERTY
21.1 The income and property of the Institute whencesoever derived shall be applied solely towards the promotion of the Objects of the Institute as set forth in these Rules and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to the Members of the Institute provided that nothing herein shall prevent the payment in good faith of remuneration to any Officers or Servants of the Institute or to any person in return for any service actually rendered to the Institute. The monies of the Institute shall be lodged with any bank approved by the National Council and shall be operated upon by withdrawal by cheque signed by the Executive Director and counter signed by a duly authorised member of the Institute.
22.0 WINDING UP
22.1 The Institute shall not be wound up unless the majority of those present at a General Meeting resolve to wind up and this resolution is confirmed at a subsequent General Meeting called together for that purpose and held not earlier than 30 days after the date on which the resolution so to be confirmed was passed.
22.2 If upon winding up or dissolution of the Institute there remains, after the satisfaction of all debts and liabilities any properties whatsoever, the same shall not be paid, or distributed among the members of the Institute, but shall be transferred to some other Institution or Institutions having objects similar to the objects of the Institute to be determined by the members of the Institute at or before the time of dissolution, or in default thereof, by such Judge of the High Court as may have or acquire jurisdiction in the matter.
23.0 ALTERATION OF THE RULES
23.1 The whole or any or either of these Rules may be rescinded, or varied and other Rules, in addition or substitution for these Rules may be made by a special resolution of the Institution duly passed in accordance with the provisions of the Incorporated Societies Act 1908.
23.2 No such resolution shall be passed unless, at an Annual General Meeting or an extraordinary General Meeting called for that purpose in either case the full context of all proposed Rule Changes shall be given to all members in accordance with Rules 17 and 18 hereof.
24.0 INTERPRETATION OF RULES
24.1 In case of any doubt, dispute or difference arising as the interpretation of these Rules, the decision of the National Council on such doubt, difference or dispute shall be binding on all parties unless and until it is varied by a decision of the Annual General Meeting.
24.2 In the event of any such doubt, difference of dispute arising at the Annual General Meeting, the decision of the Chairperson of that meeting shall be final and binding on all parties.
25.0 REGULATIONS AND BYLAWS
25.1 The National Council of the Institute may from time to time, pass and administer Bylaws concerning the acceptance of qualification and training, the conduct of examinations, the issue of Awards, Registration and the Code of Ethics and Professional Conduct and such other matters that are conducive to the efficient and proper management of the Institute.
26.0 COMMITTEES OF THE INSTITUTE
26.1 Registration Board
There shall be a Registration Board of the Institute appointed by the National Council to administer the Regulations relating to the registration of qualified members as Environmental Health professionals. The Executive Director shall act as Registrar. Subject to the approval of the National Council, the Board may make Bylaws.
26.2 Other Committees
26.2.1 The National Council may request any Centre of the Institute to form a committee for any purpose it thinks fit.
26.2.2 For the purpose of this Rule, the Centre may elect a special committee, declare the Centre Council as defined in Rule 29, the Committee, or declare the whole membership of the Centre to be the Committee, but in any case the President of the Centre shall be the Chairperson of the Committee and the Centre Secretary shall keep the minutes of all meetings of the Committee, conduct the correspondence and prepare the reports of the Committee.
26.2.3 The National Council, or at the National Council�s request the Executive Director shall determine the powers and duties of the Committees.
26.2.4 Committees shall report in writing to the National Council, or if so directed, to the Executive Director.
26.2.5 Nothing in these Rules shall prevent an individual member seeking, or a Committee giving an expression of opinion on any matter.
26.3 Special Purpose Committees
The National Council or the Executive Director may appoint a committee to consider a specific topic. This committee may consist of such persons as the National Council or the Executive Director think fit and the Executive Director shall be the Secretary to the Committee. The Committee and individual members shall be entitled to reasonable expenses in order to carry out its function.
27.0 CENTRES OF THE INSTITUTE
27.1 Centres of the Institute shall be located in such places and shall be assigned such names as the National Council may from time to time decide.
27.2 All necessary steps in the formation of the new Centre, and for the election of its Centre Council shall be taken by the National Council. Subsequent Centre Councils shall be elected annually by the members of the Centre.
28.0 CENTRE REPRESENTATIVES ON NATIONAL COUNCIL
National Councillors
28.1 The Centre representatives on the National Council shall be elected annually, not later than the month of November, by the members of the various Centres of the Institute to which they belong.
28.2 There shall be five centre representatives on the National Council and one shall be elected from each of the following electoral regions:
(i) Auckland Centre
(ii) Waikato/Bay of Plenty and Gisborne Centres
(iii) Central North Island and Wellington Centres
(iv) Tasman and Canterbury Centres
(v) Aorangi and Otago/Southland Centres
28.3 Where two or more Centres form an electoral region the precise timing and manner of conduction annual elections for National Councillors shall be determined co-operatively by the respective Centre Presidents.
28.4 An electoral region may elect a substitute National Councillor at the same time as it elects its representative in accordance with this Rule and, apart from persons properly appointed to fill a casual vacancy, no persons other than those elected in accordance with this Rule shall have the right to represent any Centre at any meeting of the National Council.
28.5 National Councillors shall assume office on the first day of January following their election.
29.0 CENTRE COUNCIL
29.1 The general management of a Centre shall be vested in a Centre Council consisting of a President, Centre Secretary, National Councillors, Sub Editor and two or not more than four Centre Councillors, all of whom shall be in good financial standing and belong to that Centre.
29.2 Subject to Rule 28 the election of those positions specified in Clause 29.1 shall take place at the Annual General Meeting of the Centre.
29.2.1 Persons elected to the positions specified in Clause 29.1 shall come into office at the close of the Annual General Meeting immediately following their election and shall be eligible for re-election, providing that any person holding the position of Centre Secretary prior to the Annual General Meeting, unless that person was elected in accordance with Rule 29.2 for a further term as Centre Secretary, shall remain in office solely for the purpose of preparing the Minutes of the Annual General Meeting just held. �The task of preparing the Minutes shall be undertaken no later than 30 days after the date of the Annual General Meeting.
29.3 Casual vacancies on a Centre Council shall be filled by the Centre Council, or by a General Meeting of the Centre as soon as practicable after the vacancy has arisen.
29.4 At any meeting of the Centre Council four members present shall form a quorum.
29.5 The Annual General Meeting as provided for in Rule 29.2 hereof shall be held not earlier that the 10th day of October in each year and not later than the 30th day of November in each year and for the purpose of Rule 30.1 shall be considered to be a General Meeting.
30.0 CENTRE MEETINGS
30.1 General Meetings of every Centre shall be held at least twice in every year at such time and place as the Centre Secretary may appoint.
30.2 Special Meetings of any Centre shall be summoned by the Centre Secretary at any time in request of the Executive Director, National Council, Centre Council or any five members of the Centre; such requisition to define business for which such meeting is desired. The meeting shall be called within twenty-one days of receiving such requisition.
30.3 Not less than seven days notice shall be given to Members of a Centre of all General or Special Meetings and in the case of a Special Meeting such notice shall set out the business to be discussed and no other business shall be entered upon. At every Centre Meeting five members shall form a quorum.
30.4 At a meeting of the Centre the Chair shall be taken at the time mentioned in the notice convening such meeting, or as soon after a quorum has assembled. If there be no quorum present half an hour after the appointed time, the meeting shall stand adjourned.
30.5 The President of the Centre shall preside at all meetings of the Centre Council and of the Centre. The Vice President shall act for the President in their absence. In the absence of both the President and the Vice President, the meeting shall elect one of the members present to preside.
30.6 The Chairperson at every meeting shall have the right to vote on every question and if the voting be equal, to a second or casting vote.
30.7 Members may introduce visitors at any ordinary meeting who may, with the permission of the Chairperson, take part in the discussion, but shall not vote. The Chairperson shall have the power to request the visitor to withdraw.
31.0 CENTRE SECRETARY DUTIES
31.1 The Centre Secretary shall keep correct minutes of all proceedings at meetings of the Centre Council, Centre and Committees allocated to the Centre.
31.2 The Centre Secretary shall read the minutes of the preceding meeting.
31.3 The Centre Secretary shall conduct the correspondence of the Centre and prepare any such reports as may from time to time be required.
31.4 The Centre Secretary shall give notice of all Centre Meetings.
31.5 The Centre Secretary shall prepare and deliver to the Auditors of the Centre not later than the Annual General Meeting a balance sheet showing income and expenditure of the Centre Fund of the past year.
31.6 The Centre Secretary shall forward annually, on or before the last day of December to the Executive Director, a report of the Annual General Meeting, together with a statement as to the solvency of the Centre and proceedings of such Centre for the preceding year. Any Centre whose Secretary fails to submit these reports and balances shall forfeit the rights of representation on the National Council.
31.7 The Centre Secretary shall produce books of accounts or any other institute document, or any of them, on demand of the National Council, Executive Director or Centre Council. At the close of his/her term they shall hand over to the Centre Council all books, papers or other documents or property of the Centre.
31.8 The Centre Secretary shall perform such other duties as may be required by the National Council, Executive Director or the Centre Council.
31.9 The Centre Secretary may be remunerated from Centre monies as may be decided from time to time by the Centre Council.
32.0 CENTRE AUDITORS
32.1 At the Annual General Meeting of the Centre, two auditors shall be elected (who shall not be members of the Centre Council) to audit the accounts of the Centre.
32.2 Casual vacancies in the Office of Centre Auditor shall be filled by the Members of the Centre at the next Meeting after the vacancy has arisen.
33.0 CENTRE SUB-EDITOR
33.1 At the Annual General Meeting of the Centre, a Sub- Editor shall be elected. It shall be the duty of the Sub-Editor to obtain items suitable for publication in the Journal and to communicate regularly with the National Editor.
33.2 Casual vacancies in the Office of Centre Sub-Editor shall be filled by the Members of the Centre at the next Meeting after the vacancy has arisen.
34.0 FORMATION, REORGANISATION AND DISSOLUTION OF CENTRES
34.1 The National Council shall consider the application of any ten members and may in their discretion from and/or reorganise any Centre or Centres of the Institute, but no change shall take place until any Centre affected has had the opportunity to submit observation thereon.
34.2 The National Council may at any time recommend the dissolution of any Centre. That Centre shall have the right of appeal to a full meeting of the Institute. The voting shall be by ballot and the dissolution must be supported by three-fourths of those present.
34.3 When the number of members in a Centre falls below five, the National Council may declare the Centre dissolved and the Centre shall be forthwith dissolved accordingly.
35.0 CENTRE ALLOWANCES AND PAYMENT FOR SERVICES
35.1 Allowances not exceeding such sums as are set from time to time by the National Council to each Centre from the general funds of the Institute to assist with the general expenses of the Centre providing the business thereof is being conducted to the satisfaction of the National Council in accordance with the Rules, aims and objects of the Institute.
35.2 The National Council may authorise payment of any additional funds it thinks fit to any Centre but only subject to full details of the expenditure being supplied.
35.3 The National Council may authorise payment of any sums it thinks fit to any Committee of the Institute constituted in accordance with these rules but only subject to the full details of the expenditure being supplied.
35.4 The National Council may authorise payment of any sums it thinks fit to any individual or organisation for services to the Institute or for work in the furthering of the aims and objects of the Institute.
36.0 CENTRE SOCIAL FUNDS
36.1 Any Centre of the Institute may establish a fund for Centre purposes, such fund to be controlled by the Centre Council and to remain the sole property of the Centre, provided that if any Centre shall cease to exist in accordance with these Rules, such fund shall there upon become the absolute property of the Institute, and shall be delivered on demand to any person appointed by the National Council to receive same together with all papers and documents relating thereto.
37.0 REMITS
37.1 All remits submitted by members must be forwarded through their respective Centre Secretaries.
37.2 Remits must be submitted to the Executive Director not later than the 1st day of October in each year. The Executive Director shall circulate such remits to the Centre Secretaries before the 10th day of October in that year so that the remits to be considered at the Annual Meeting of the Institute may be discussed at the Annual Meetings of the Centre.
37.3 The Executive Director may request an appropriate Committee of the Institute to investigate and report in writing on any remit, such report to be submitted to the National Council at the time the remit is being considered by the National Council prior to the Annual Meeting of the Institute.
37.4 The acceptance and/or rejection of remits is the sole prerogative of the Annual General Meeting of the Institute.
38.0 STANDING ORDERS
The following standing orders shall be observed at all meetings of the Institute:-
38.1 The mover of a motion shall not speak for more than five minutes; subsequent speakers shall be allowed three minutes and the mover of the motion two minutes to reply.
38.2 Whenever an amendment is proposed upon the original motion no second amendment shall be taken into consideration until the first amendment has been disposed of.
38.3 If an amendment be carried it shall displace the original motion and become itself the motion, to which any further amendment may be moved.
38.4 If any amendment be negative, then further amendment may be moved to the original motion; but only one amendment shall be submitted to the meeting for discussion at one time.
38.5 The mover of every original motion, but not of an amendment shall have the right of reply, after which the question shall be put immediately from the Chair. No other member shall speak more than once on the same question unless permission be given to explain, or the attention of the Chairperson be called to a point of order.
38.6 Motions and amendments shall be submitted in writing when requested by the Chairperson.
38.7 Any discussion may be closed by a resolution that the question now be out, being moved, seconded and carried. Such resolution shall be put to the meeting without debate.
38.8 A motion carried at an Annual Meeting may not be rescinded or mended except at a subsequent Annual Meeting or by a postal ballot conducted for the purpose in such manner as the National Council shall direct.
38.9 The Chairperson may in their discretion suspend Standing Orders if the majority of those present support a resolution to this effect.
39.0 METHOD OF CONDUCTING POSTAL BALLOT FOR PRESIDENT AND VICE PRESIDENT
39.1 The Executive Director shall prepare ballot papers showing the names of those candidates who accepted nomination together with the names of the proposer and seconder in each case and biographical notes to include the candidates history of activities in Institute affairs.
39.2 The Executive Director shall forward to all members one ballot paper for each office to be filled together with a return addressed envelope marked on the reverse side Ballot Papers, at the same time as the notice of Annual General Meeting is forwarded.
39.3 Each member voting shall strike out the names of the candidates for whom they do not wish to vote.
39.4 The ballot papers shall be placed in the envelope, sealed and posted to the Executive Director in time to ensure ballot papers are in the Executive Director’s hands not less than seven days prior to the Annual General Meeting.
39.5 The Executive Director shall deliver the envelopes unopened to two scrutineers elected at the Annual General Meeting who shall open the envelopes, count the votes and advise the Chairperson of the results.
These rules are subject to the Incorporated Societies Act 1908.
REGULATIONS OF THE NEW ZEALAND INSTITUTE OF ENVIRONMENTAL HEALTH INCORPORATED REGISTRATION BOARD
1.0 DEFINITIONS
In these regulations:
1.1Board or Registration Board means the Registration Board of the New Zealand Institute of Environmental Health Incorporated.
1.2 Bylaws means the Bylaws of the Board.
1.3Institute means the New Zealand Institute of Environmental Health Incorporated.
1.4 Diploma means the Registration Diploma awarded by the Registration Board of the Institute.
1.5 Examination Panel means a panel of two persons appointed by the Board pursuant to its Bylaws to examine candidates for Registration as an Environmental Health Professional.
1.6National Council means the National Council of the New Zealand Institute of Environmental Health Incorporated.
1.7 Registration means registered with the New Zealand Institute of Environmental Health Incorporated as an Environmental Health Professional.
1.8 In these Regulations, unless the context otherwise requires, expressions used have the same meaning as they have in the Institute’s Rules.
2.0 BOARD MEMBERSHIP
2.1 The appointment of any person to be a member of the Board shall be made by the National Council.
2.2 There shall be five members of the Board, two of whom will be the Institute President and the Executive Director.
2.3 Members other than the Institute President and Executive Director appointed by the Board shall retire after three consecutive years in office. A member retiring from the Board shall be eligible for re-election.
2.4 The Board shall consist of members of the Institute who hold the Registration Diploma awarded by the Board, and as far as is practicable, shall include persons employed by the range of employing bodies of Environmental Health Professionals.
2.5 A member of the Board shall take office immediately upon appointment.
2.6 Wherever a casual vacancy occurs on the Board, the Board shall nominate a replacement who may act as a Board member until the next National Council Meeting.
2.7 The Board shall elect a Chairperson from the five appointed members, the Chairperson need not be the Institute President.
2.8 The Chairperson elected by the Board in accordance with Regulation 2.7 shall take office immediately following his or her election by the Board.
2.9 A Board member shall be removable from office by a majority vote of three-fourths of the Councillors present at a meeting of the National Council of the Institute.
3.0 MEETINGS OF THE BOARD
3.1 The members of the Board shall meet from time to time to conduct the business of the Board.
3.2 A meeting quorum shall consist of four members of the Board.
3.3 Every meeting of the Board shall be presided over by the Chairperson of the Board or in his or her absence of a member approved by a majority of those present at the meeting.
3.4 Board business may also be conducted in writing from time to time between Board members and replies from not less than three members shall be considered sufficient to authenticate any decision of the Board arising from there.
3.5 Board meetings shall be called by the Registrar following consultation with the Board Chairperson.
4.0 REGISTRATION BY THE NEW ZEALAND INSTITUTE OF ENVIRONMENTAL HEALTH INCORPORATED
4.1 Registration by the Institute as an Environmental Health Professional pursuant to these Regulations is limited to persons qualified for employment in the field of Environmental Health within New Zealand.
4.2 Registration will be granted in accordance with the Board Regulations and Bylaws.
4.3 A candidate must satisfy the following requirements before Registration will be granted:
4.3.1 That he or she has completed an academic and management training programme acceptable to the Board; AND
4.3.2 That he or she has completed a field training programme acceptable to the Board; AND
4.3.3 That he or she has successfully attended a Professional Interview conducted by the Board or has been exempted there from; AND
4.3.4 The he or she has passed the Professional examination for Registration in accordance with the Bylaws of the Board; AND
4.3.5 That he or she formally agrees to abide by the Code of Ethics and Professional Conduct; AND
4.3.6 That he or she is, or has been, employed in New Zealand as an Environmental Health Professional; AND
4.3.7 That he or she has been a financial member of the Institute for not less than twelve months immediately prior to applying for Registration.
4.4 A diploma bearing the seal of the Institute will be awarded to a successful candidate who meets the requirements of Regulation 4.3 and such person thereupon will be registered with the Institute as an Environmental Health Professional.
4.5 Where in the opinion of the Board and National Council a Registered Environmental Health Professional brings the Institute or profession into serious disrepute his or her registration shall be revoked. Disciplinary action will be conducted in accordance with the provisions of Institute Rule 9 Discipline of Members.
4.6 In addition to the provisions of Regulation 4.3, a candidate who is an Associate Member must receive endorsement of a Board member before the Board will receive his or her application. Honorary members and student members are not eligible to apply.
4.7 The Board’s decision on Registration shall be final unless over-ruled by the National Council. An aggrieved candidate shall advise the Registrar of the grounds of his or her complaint and the Registrar shall report to the next National Council meeting. The appeal provisions of Institute Rule 9 shall apply to appeals pursuant to these Regulations.
4.8 Application for Registration must be made in writing to the Registrar.
5.0 BYLAWS OF THE BOARD
5.1 The Board may make Bylaws concerning:
5.1.1 The acceptance of courses of instruction offered by educational institutions as meeting the academic and field training requirements leading to registration;
5.1.2 The acceptability of degrees, diplomas, or other academic qualifications as evidence of academic instruction;
5.1.3 The field training programme for candidates;
5.1.4 All matters connected with the examinations for Registration;
5.1.5 The acceptability of foreign qualifications as evidence of academic instruction and field training;
5.1.6 The conduct of meetings of the Board;
5.1.7 The membership of the examination panel; AND
5.1.8 Such other matters as fall within the purview of the Board and which are not covered or are not adequately covered by these Regulations.
5.2 The Board may make Bylaws concerning the duties and responsibilities of the Registrar of the Board.
5.3 The Board may make Bylaws concerning:
5.3.1 the fee to be charged to candidates upon application for Registration; AND
5.3.2 charges to be made for such materials as may be supplied by the Board; AND
5.3.3 general administrative charges of the Board.
5.4 A Bylaw made by the Board shall not come into effect until it has been approved by the National Council.
6.0 ANNUAL REPORT
6.1 Every year the Board shall provide a report on its activities for the Annual General Meeting of the Institute. The report shall be prepared by the Registrar.
6.2 The Annual report required shall include the following information in respect of the period under review:
6.2.1 a list of all persons who have been granted Registration;
6.2.2 the number of applications declined;
6.2.3 details of any changes in the membership of the Board; AND
6.2.4 such other statistics and information deemed to be matters coming under the purview of the Board.
6.3 The Board shall report similarly to each meeting of the National Council full details of Board activities.
7.0 INTERPRETATION
7.1 The interpretation of the meaning and intent of these Regulations, or any Bylaws made under these Regulations, shall be within the jurisdiction of the Board.
8.0 AMENDMENT OF REGULATIONS OR BYLAWS
8.1 Amendments to these Regulations or Bylaws may be made at any meeting of the National Council.
8.2 An amendment of these Regulations or Bylaws shall come into effect on the date specified in the amendment.
9.0 NEW ZEALAND QUALIFICATIONS APPROVED FOR REGISTRATION
9.1 Academic and field training standards fulfilling the requirements of Regulations 4.3.1. and 4.3.2 shall be:
9.1.1 The Royal Society of Health Diploma for Public Health Inspectors (New Zealand) and one of the following qualifications; the Royal Society of Health Diploma in Health Engineering; a New Zealand Certificate in a field of relevance to environmental health; a University Diploma in a field of relevance to environmental health; or such other relevant, and additional, equivalent qualification; together with not less than five (5) years of employment in the field of environmental health.
9.1.2 A recognised University degree and Royal Society of Health Diploma for Public Health Inspectors (New Zealand) or a recognised University degree and postgraduate diploma in environmental health science and not less than three (3) years of employment in the field of environmental health.
9.1.3 A recognised degree in environmental health or the National Diploma in Environmental Health Science and not less than three (3) years of employment in the field of environmental health.
9.1.4 The Board may approve relevant New Zealand academic and field training qualifications as being equivalent to those in Regulation 9.1 in the case of any environmental health professional of over ten (10) years employment experience and being in sole charge, or supervisory, or management position in an organisation undertaking environmental health work.
10.0 ACCEPTANCE OF QUALIFICATION A CANDIDATE HOLDING OTHER THAN NEW ZEALAND QUALIFICATIONS
10.1 The Board may accept the qualifications of a candidate holding other than New Zealand qualifications providing:
10.1.1 the academic and training levels are accepted by the Board as being comparable to the New Zealand qualifications set out in Regulation 9.1.1 to 9.1.3 inclusive; AND
10.1.2 the candidate’s management skill or responsibility achievement level in his/her home country is acceptable.
10.2 The Registration of a candidate currently residing outside New Zealand may only be considered by the Board if he or she is coming to New Zealand to take up employment.
11.0 CODE OF ETHICS AND PROFESSIONAL CONDUCT
11.1 An environmental health professional shall undertake all professional duties with fairness, reasonableness, tact and perseverance to obtain compliance in the best interests of the public and the profession.
11.2 An environmental health professional shall give his or her loyalty in the advancement of environmental and public health and shall co-operate with all agencies seeking to conserve, and promote environmental public health and welfare.
11.3 An environmental health professional shall not associate with any enterprise or activity injurious to the profession.
11.4 An environmental health professional shall not misrepresent his or her competence or authority to any person.
11.5 An environmental health professional shall at all times avoid placing himself or herself or employer under any improper obligation to any person, business or organisation.
11.6 An environmental health professional shall not accept any financial or other reward or any appointment from any person, business or organisation in conflict with his or her professional duties or use any information obtained in the course of his or her duties for personal gain.
11.7 An environmental health professional shall not, either directly or indirectly, act or voice opinions that could injure the personal reputation of a fellow professional.
11.8 An environmental health professional shall co-operate to the best of his or her ability in promoting the profession by exchanging information with fellow professionals and by contributing to the work of the New Zealand Institute of Environmental Health Incorporated.
THE NEW ZEALAND INSTITUTE OF ENVIRONMENTAL HEALTH INCORPORATED REGISTRATION BOARD BYLAWS.
- The Registrar shall receive application fees and the funds shall be banked in an Institute account. The account trustees shall be the Executive Director and one other person having the authority to sign.
- The registration application fee shall be $45.00 GST included. This fee is refundable, should a candidate withdraw his or her application or if the application is declined.
- The Board may exempt by majority vote any person from the Professional Interview. The decision to exempt that application shall be final.
- Applications for Registration shall be filed with the Registrar who shall maintain a roll of all applications.
- The maximum fee payable by any candidate for examination shall be $10.00. No fee shall be payable for any candidate required to attend a first professional interview.
- One Board member only shall attend a Professional Interview, which will take place at a venue to be mutually agreed upon by the candidate and the Board member.
- Reasonable expenses may be paid for travel and accommodation shall be paid to the Board member required to conduct professional interviews or other Board business.
- Reasonable expenses may be paid to the Registrar when undertaking Board business and an honorarium may be paid to the Registrar annually.
- All expenditure incurred on behalf of the Board shall be met from Institute accounts.
MATTERS RELATING TO THE PROFESSIONAL INTERVIEW
- The Interview details shall remain confidential between the candidate and the interviewer.
- The interview is intended to assess a candidate’s knowledge of the practical aspects of work of an environmental health professional, and ability to communicated orally. Interview topics will be selected from those subject areas nominated by the candidate for his or her professional examination.
- The interviewer shall advise the candidate at the end of the interview whether he or she has been successful. If the candidate is not successful he or she will be told why.
- An unsuccessful candidate may attend a subsequent interview upon payment of a second interview fee of $10.00.
MATTERS RELATING TO THE PROFESSIONAL EXAMINATION
- The written examination paper will consist of five questions drawn from four of the following subject areas:
(a) Administration
(b) Building Construction
(c) Food Safety
(d) Health Education
(e) Legal Studies
(f) Occupational Health
(g) Pest Control
(h) Pollution Control/Resource Management
(i) Sewage Treatment/Waste Disposal
(j) Social Welfare-Community Involvement
(k) Water Supply
(l) Or any other topic approved by the Board.
The candidate shall select the subject areas he or she wishes to be examined in and shall advise the Board so that appropriate questions may be prepared.
- Candidates may take reference materials into the examinations. The papers are set to determine the depth and extent of a candidate’s ability rather than memory ability. Sources used must be noted on the papers. A candidate is allowed four hours in which to complete the examination.
- The candidate may undertake the examination at an approved venue under approved supervision at a time to be determined by the Board.
- The candidate shall be advised within 14 days whether he or she had been successful or not.
- The candidate may attend a subsequent examination upon payment of a second examination fee of $10.00.
- Subject to the approval of the Board in accordance with the guidelines set down a candidate may, as an alternative to sitting the professional examination, produce two professional project papers in any two of the subject areas as set out in Clause 14. The papers must be the candidate’s original work and not consist of any paper or report prepared or presented for any other award, course or qualification. The papers must be available to be printed as of right in the Journal of the Institute or in such other form as may be decided.